Privacy Policy

Last updated: 24 July 2026

This Privacy Policy governs the collection, use, and protection of personal data by HK Company Guide ("we," "us," or "our") in accordance with the Personal Data (Privacy) Ordinance (Cap. 486) of Hong Kong ("PDPO").

1. Data We Collect

We collect the following personal data when you voluntarily submit our PDF download or contact form:

  • Name — to personalise communications
  • Email address — to deliver the PDF download link and, with your consent, future updates
  • Business description (optional) — to understand your needs

We also automatically collect non-personal technical data including IP address (for abuse prevention and analytics), country code (from Cloudflare headers), and browser/device type.

2. How We Use Your Data

We use personal data only for the following purposes:

  • Providing the requested PDF download link
  • Responding to contact enquiries
  • Improving our service through aggregate analytics
  • Preventing abuse and ensuring security

We do not sell, rent, or trade your personal data to third parties.

3. Data Retention

Lead data (name, email, source) is retained for 24 months from collection. Search log data is retained for 90 days and then automatically purged. You may request earlier deletion by contacting us.

4. Your Rights Under PDPO

Under the PDPO, you have the right to:

  • Request access to your personal data held by us (Data Access Request)
  • Request correction of inaccurate personal data (Data Correction Request)

To exercise these rights, contact us at the address below. We will respond within 40 days as required by the PDPO.

5. Cookies and Analytics

We use privacy-friendly analytics that do not set persistent cookies or track individual users across sites. No advertising cookies are used.

6. Third-Party Services

Our site is served through Cloudflare (content delivery and DDoS protection). Cloudflare may process your IP address in accordance with their privacy policy.

7. Security

We implement reasonable technical and organisational measures to protect personal data against unauthorised access, disclosure, or loss.

8. Contact Us

For privacy-related enquiries or requests:
Email: [email protected]